GOLDSTREAM MOOSE CREEK
SERVICE AREA MEETING
The meeting was called to
order by Chair Clint Meyer at
MEMBERS PRESENT Clint Meyer, Mario Gho,
Ed Herrgard, Diane Herrmann (Alternate), Pete
Simpson, and Alfred Sturmann
MEMBER ABSENT Doreen Fitzgerald (Excused)
CONTRACTOR PRESENT Joan S. O’Leary,
Quorum was established.
GUESTS
PRESENT
Bob and Sharon Baker
Deborah Koons
G. H. Pessel
Christina Worker
(List attached to original minutes)
Clint Meyer welcomed
everyone to the meeting and thanked those interested residents for their
attendance.
1. Approve Minutes of September 24, 2005
Meeting.
Motion made and seconded
(M.Gho/D.Herrmann) to approve the minutes of
2. Budget for GMC (Goldstream Moose Creek)
Service Area.
Clint had provided the
commissioners with a copy of the budget and one was passed around for everyone
to look at. We are down to $500, with $17,000 in the savings account, plus our
$8,000 reserve, so we are in good shape. The culverts needed to be steamed
twice this year and the big culvert two different times. Clint explained that
he calls Fairbanks Pumping and Thawing directly and schedules it and the bill
is sent to M&M and then the bill is passed on to us. Deborah said we still
need some money for road signs. Clint said there is a purchase order for that
with about $400 left. And also a purchase order for Alaska Forget-Me-Not and
M&M. Ed said the stop sign was knocked over but the State put it back up.
The
Pete suggested increasing
our maintenance costs and bringing it closer to a 2-mill rate. Clint said you
need to have 75% of the people to vote to increase their taxes. This was
discussed and we need to have definitive things that we are going to do.
3. Road Improvements
a. Keystone Road]
Clint’s suggestion was to
finish up Keystone as we have the money to do that. Then we are done with that
except for the scheduled maintenance in 2007.
b.
Clint stated the plans
for
c. Brushcutting -
This year will be
4. New Proposed Subdivision off
a. Culverts
This plat has not been to
the borough yet. Clint had heard through Pete that Roger wanted to put a new
culvert in. On the plat it shows a culvert penciled in kind of where he wants
it to go. This area was discussed. There are 15 lots. Clint would like to
see a detailed drawing of the proposed culvert and the catch basin that Roger
wants to put in there and have it approved by a real engineer of roads. This
would be perfectly adequate if he puts it in. It would be a real plus for him
and a good thing for the service area.
5. Clusterboxes
(Mailboxes)
a. Installation
The clusterboxes
will be delivered tomorrow to Clint’s house. Clean-up date is May 13th, so this
would be a good day. Mario said this is when people are going to be thinking
about the community and they will be out. This was set for
b. How Many Boxes Available
Mario has six people who
have paid. One of one should be saved for the Service Area’s mailbox. There are
13 in a cluster, so there are six left. Chris had one person who wanted a box
and was out of town and she is unable to contact her. Mario had a lady who was
out of town and he said send the money and she did. Clint stated the keys have
changed but the boxes look the same. Clint got Chris 50 other keys and
blanks. Chris said there is plenty room for the keys in the box she has. These
are a higher security key and cannot be reproduced at a key place. So Clint
ordered blanks. They will have to contact Chris if they need a new key made.
c. Rural Mailboxes
1. Residents are responsible for snow removal in
front of their own boxes for mail carrier’s delivery of their mail
Clint heard through rumor
that the post office is going to get nasty on the posts that are protecting our
mailboxes. They want them out of there. If they want them out, let the post
office take them out. Diane said they would not do that. They will just stop
delivering the mail. The mail carrier left someone a note last year in their
mailbox to clean the snow around the mailbox. She received a note back from
them that it is not their responsibility to clean the snow in front of the
mailbox. It’s your responsibility as a carrier to get out and shovel it.
Deborah elaborated on this. The mail carrier is not supposed to get out of
their car. They should be able to drive up to the mailboxes and deliver the
mail. When we put those buffer posts there, that forces her to get out of the
car. A discussion was held on liability regarding the posts and mail delivery.
If anyone comes up with any ideas regarding the posts and informing the
residents bring those ideas along to the May 13th installation.
6. Community Input on Overall Winter Condition
of Roads
Mario felt we did great
on the roads this winter. The last big snowstorm in March they were a long time
getting to us. Clint said that was because we did a plowing a week before and
it snowed three days in a row. Clint felt it wasn’t much sense in plowing and
then turn around and plowing it again. If we want to plow more often, Clint
will be happy to spend the money, but he was just trying to wait it out for one
plow. They have 24 hours to respond. It was only this one time but some of
these storms are tricky. Everyone was in agreement to use the money on road
improvement instead of unnecessary snowplowing. Driveways were discussed and
people plowing their driveways. Mario asked if we had any complaints from the
school bus drivers. Clint said we got one call regarding Hardluck.
Clint told them they were plowing the next morning and he said okay.
Pete said Water Wagon
said they would be charging more if we do not have the roads graded in the
summer because it is beating their truck up so much. Grading of the roads was
discussed and limiting the people from going so fast causing the washboard
roads. Diane felt a little public education would go a long way. Diane will be
doing the newsletter again and Clint has some information for her.
7. Need criteria established as to when
Commissioner calls out for road gravelling in winter. Discussion.
Diane brought this matter
up with Clint. We should come to some kind of decision or criteria of winter
gravelling on the roads. Pete had asked Roger about putting some extra in for
gravelling as they are the ones who use this road the most. We are responsible
for the roads no matter who uses them. A sandbox was suggested for the
intersection instead of calling out the sand truck. It was suggested that every
time the road is bladed then it should be sanded. Pete said it is relative to
the temperature. There is a minimal call out and two-ton is the minimal he will
bring out. Clint explained the area this would cover. It is around $90.00 for
this. Ed felt sanding was only needed at the stop sign. The only time Clint had
called out was for the ski hill. That is a discussion we should have with
Discussion was held on
the extension road by Pete’s. Clint said it is the service area road up to the
back of Pete’s property line. Pete stated it ends at the power line. There was
concern of an emergency vehicle getting lost with no place to turn around. Pete
suggested a sign that said No Turnaround Ahead. Clint had called
Chris mentioned her
concern of the kids using the road as a sledding area. It has happened several
times, so we probably need to do something about this. She had them sliding
down the road at her. The issue is if she is not completely stopped and they
hit me, that is on her insurance. They come in from
the University generally. Also mentioned were people using the ski hills and
cars driving back and forth all night long. Roger had said that his insurance
does not cover him if there is no ski patrol on that hill.
8. Letter about Keystone/
A letter was passed
around about the Keystone and will be attached to the minutes.
9. Community
Website Maintenance. Discussion.
Clint stated the cost of
this is $50 every two years for a Website. Clint does not have a problem with
the $50 every two years, but the big issue is once Jen and whoever quits
maintaining it. We need to consider the long-term ramifications of this and are
we going to have someone who will want to continue with it. Mario stated to
continue it for the next couple years and review it every couple years. Maybe
someone else in the community is willing to maintain it and if not, just cut it
off. Clint will talk to Jen if she will continue it for another two years.
10. Next Meeting Date
Deborah stated we are
supposed to do this every three months and feels if we do it every six months
we get just as much accomplished. Clint said that Rural Services is happy that
all of us are fairly proactive in the service area. Rural Services likes to see
the minutes and know what is happening in that service area. Someone suggested
if something important comes up a special meeting could be called. The next
meeting date was set for
Other Comments
Diane went to the
District meeting and wanted to know if we needed to get our wish list up to
date. They are hoping by October to have it figured out how they are going to
divide up that money. Clint said we have seven projects from $23,000 to
$255,000. Clint felt we had a good project list. Clint will see if we can add
sandbox to that list.
Adjournment
With no further business
to come before the Commission, the meeting adjourned at
DRAFT
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